Beginning September 30, 2020 AVIS/Budget Car Rental will provide vehicle rental services to Florida’s government employees. Customers will receive services from both brands at the same contract rates and terms.
- Details on State Contract here and here
- UF-AVIS Reference Guide for Rental Vehicles
- UF-AVIS Rental Brochure
- UF Rental Codes:
- AVIS (AWD): Business Use Rentals A113400, Leisure Use Rentals S954700
- Budget (BCD): Business Use Rentals T417600, Leisure Use Rentals T118900
- If you have any questions regarding the new State of Florida rental car contract, please contact University Travel Services at (352) 392-1241 or travel@ufl.edu.
Special Note about Avis for Students
You CAN NOT rent with our state rate and your Gator one. You will need a letter from Margaret stating you’re an UF employee BEFORE going to pick up your rental. Please email Margaret at least a week before you need this letter. I need to know if it is for business or personal and the dates of travel. Failure to allow her this amount of time could result in not being able to receive the letter.
The following was added on 4/29/21
Due to the COVID-19 challenges impacting rental car companies, rental car availability is at an all-time low. Current chip shortages and high demand mean rental companies are finding it difficult to replace their inventory.
Employees are encouraged to continue to use AVIS as the state contract vendor whenever possible. However, use of either Enterprise/National or Hertz will not require justification when AVIS cannot be used due to availability, accessibility or the need for a type of rental not offered by AVIS.
To assist our faculty and staff, Procurement and University Travel Services have established contracts with Enterprise/National and Hertz rental cars. Rate sheets for both suppliers can be found on the F&A Travel website at https://www.fa.ufl.edu/directives/rental-vehicles/. The rate sheets include information about coverage options, pricing and a link to a site for University of Florida Rentals. Please reserve cars as far in advance as possible to increase your chances of having a rental vehicle available!
Key points to note about the Enterprise/National and Hertz contracts:
- Both contracts contain equivalent insurance to the AVIS contract, with full Coverage and Limited Liability Protection
- Enterprise will provide truck rentals that are not currently available with AVIS
- Under the new contracts, personal rentals are allowed for both companies
- Hertz at contract prices
- Enterprise/National at 5% discount off retail rate
Employees are encouraged to continue to use AVIS as the state contract vendor whenever possible. However, use of either Enterprise/National or Hertz will not require justification when AVIS cannot be used due to availability, accessibility or the need for a type of rental not offered by AVIS.
If you have any questions, please contact Travel at travel@ufl.edu.