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College of Liberal Arts and Sciences University of Florida

Atrium guidelines

Getting set up

It can take at least 15 minutes to get set up.

These items are checked out from Margaret:

  1. Camera.
  2. Remote control for panning and zooming the camera.
  3. A set of keys that fit the cabinet in the Atrium and the workroom door by the mailboxes.

These items are inside the Atrium cabinet:

  1. Portable microphone base.
  2. Portable microphone.
  3. Cube audience microphone.
  4. A pen for the right monitor.

These items are coiled on the left side of the cabinet:

  1. Extension cord.
  2. Cable with a female USB jack.

These are connected to cables coming out of the camera. The cables attached to the camera stay attached.

Miscellaneous notes on the system

The right monitor (the Huion) is always the one projected onto the screen.

The left monitor is controlled by touch or mouse, and the right monitor uses a pen stored inside the cabinet.

The simplest and best configuration seems to be to place the camera off to the side, where it can view both the screen and the speaker if the projector is in use, or the whole board during a chalk talk. You can then record directly to the Zoom cloud or use HyFlex with a live stream in Zoom.

You can share the screen in Zoom, but that is a bit more complicated to set up. Remote participants and those viewing a recording then do not get to see much of the speaker in action.

This should be the default, but if you need to know, set the Zoom audio and video inputs to Catchbox and PTZ Pro 2, respectively.

Tech support is not in Margaret’s job description.

If you are using a clicker, click the PDF window to make it active so the clicker finds it.

This point is rather special: sound output from the speaker works only when the projector is on and the screen is down. If you are using HyFlex with a chalk talk and someone remote asks a question, you will not hear it in the room.

After the session

  1. Return everything you took out of the cabinet, place items back on their chargers, and lock the cabinet.
  2. Coil the cable and extension cord and hang them back on the cabinet.
  3. Put the lens cap back on.
  4. Put the cables attached to the camera in the basket below it.
  5. Wheel the camera into the workroom.
  6. Leave the keys and the remote in the mail basket.
  7. Pull the door closed, making sure it is locked.
  8. If you have rearranged the Atrium in any way, put it back the way you found it.
  9. Turn the Atrium lights off, and close and lock the doors.