Colloquium and seminar dinner reimbursement
To clarify reimbursement for post-colloquium and seminar dinners, the department will proceed as follows:
- Colloquia: For regular departmental colloquia, hosts will be reimbursed for dinner costs up to $100. The host will be responsible for dividing the check as they see fit (for example, by subsidizing graduate students in attendance), with the understanding that guests do not pay.
- Seminars: The department traditionally has not reimbursed dinner expenses for guests who give only a seminar talk, but it will now do so at a rate of $50. The same rules as for colloquia apply.
- Visitors giving both a colloquium and a seminar: If a visitor gives both a seminar and a colloquium, the department will cover only one dinner.
- Special events: Events such as the Ulam Colloquium and Ramanujan Colloquium will continue to be handled on an ad hoc approval basis.
- Sales tax: University regulations prohibit reimbursement for Florida sales tax on local transactions, so ask the restaurant to honor UF’s tax-exempt status. Margaret has wallet-size tax-exemption forms available. The Florida Consumer’s Certificate of Exemption (PDF) is also available online.
- Receipts: Reimbursement requires an itemized receipt and your credit card receipt. Submit both receipts to Margaret with a printed copy of one of the forms below, preferably on the next business day.